Senior Unit Research Administrator (Finance)
Dept Number/Name: 0-2108-000 / Computer Science & Engineering
College Division: Academic Affairs, College of Artificial Intelligence, Cybersecurity & Computing
Salary Plan: Administrative
Job Code/Title: 4389 / Sr Unit Research Administrator
Hiring Salary/Salary Range: Commensurate with Experience
Position Number: 00059522
ORGANIZATIONAL SUMMARY:
The vision for the College of Artificial Intelligence, Cybersecurity, and Computing is to offer undergraduate and graduate degree programs that prepare USF students for high-demand careers, empower faculty to conduct scholarly research that leads to groundbreaking discoveries and technological advancements, grow industry partnerships and promote ethical considerations and trust throughout the digital transformation underway in our world.
POSITION SUMMARY:
The Senior Unit Research Administrator serves as the primary liaison between the College's faculty Principal Investigators (PIs), USF Sponsored Research, and USF Research Financial Management. This role oversees the development, review, and administration of grant and contract proposal submissions, ensuring compliance with institutional and sponsor requirements. A Senior Unit Research Administrator typically reports to a Director, Dean, or Associate Dean.
Additionally, the position researches funding opportunities and informs faculty of potential grants that align with their research interests. The College of Artificial Intelligence, Cybersecurity, and Computing maintains a diverse portfolio of public and private sponsors, requiring adaptability and expertise in navigating various funding sources.
RESPONSIBILITIES:
Assists with budget preparation, related documentation, and sponsor forms. Contacts and collaborates with partner institutions to obtain all necessary subcontract documentation. Assists with uploading materials to electronic proposal packages. Coordinates proposal reviews with the central sponsored research office. Supports corrections and modifications before proposal submission. Reviews Grants.gov, Research.gov, and other central proposal registration platforms. Advises on non-financial post-award matters, such as re-budgeting requests, no-cost extensions, and interpretation of award terms and conditions.
Serves as a liaison to central offices across the USF campus. Remains up to date on university and sponsor policies and procedures. Provides policy guidance and assistance with all aspects of proposal development, including administrative forms, sponsor-required certifications and representations, and compliance requirements. Offers tools and support for electronic proposal submissions.
Review sponsor guidelines and identify key requirements. Ensure all regulatory requirements and export control issues are identified. Facilitate cost share approvals.
Identifies funding sources for research and service programs. Assists in preparing letters of intent, preliminary proposals, grant and contract proposals, and supplements. Provides technical assistance and guidance to support faculty in proposal development, administrative review, and the funding process. Collaborate with internal and external stakeholders on grant applications.
Meets with College faculty PIs at the start of the proposal process to discuss guidelines and potential compliance issues and delegate responsibilities for proposal preparation. Review proposals for grammar, clarity, and conformance with RFP requirements before submission.
Performs other duties as assigned
POSITION QUALIFICATIONS:
MINIMUM:
This position requires a Bachelor's degree and four years of research or research administration experience; A Master's degree may substitute for two years of the required experience.
FLSB1310 Equivalency:
4 years of directly relevant experience may be substituted for bachelor's degree.
6 years of directly relevant experience may be substituted for master's degree.
PREFERRED:
Experience: Preferably 3+ years of experience in grant development or sponsored research administration within a university or research setting.
Technical Skills: Familiarity with electronic grant application platforms such as Grants.gov, Research.gov, FastLane, ASSIST, and NSPIRES.
Agency Experience: Strongly desired experience working with proposals for the National Science Foundation (NSF), National Institutes of Health (NIH), Department of Energy (DOE), and Department of Defense (DOD).
Software Proficiency: Must be proficient in Excel.
Work Environment: Must be adaptable, capable of managing multiple projects, and thrive in a fast-paced, deadline-driven environment.
USF Tampa
Information for Applicants
This position is subject to a Level 1 criminal background check.
Job Opening Number: 38835
Posting Date: 02/21/2025
Posting End Date: 03/31/2025
How To Apply
Click on the Apply Now button. When applying to an opening you will have the opportunity to upload a cover letter and resume.
Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above. YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.
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To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email HR-ADA-Request@usf.edu .
Equal Employment Opportunity
USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.
The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.
Federal Rights
Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA) , Equal Employment Opportunity (EEO) and Employee Polygraph Protection Act (EPPA) .
Work Location
Campus map and location overview: USF - Tampa Campus
About USF
The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
Working at USF
With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
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