Corporate Real Estate Leasing Manager (Finance)

JOB SUMMARY

The Corporate Real Estate Manager (REM) is responsible for ensuring the Company's property transactions and management align with strategic objectives, financial goals, and operational requirements for a $2MM real estate portfolio in the US. This includes 35+ leased offices representing $90,000 rentable square feet. This position is both strategic and hands-on, requiring the RSM to work with multiple departments and leaders to ensure best value, timeliness and service in a fast-paced environment.

Ideal candidates have demonstrated experience in the corporate commercial real estate arena, are exceptional project managers and can interact effectively with executive and all other corporate staff levels, field management, and external brokers, landlords and architects.

ESSENTIAL FUNCTIONS

• The functions listed describe the business purpose of this job. Specific duties or tasks may vary and be documented separately. The employee might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified according to business necessity.
• All assigned duties or tasks are deemed to be part of the essential functions unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions.
• Employees are held accountable for successful job performance. Job performance standards may be documented separately and may include functions, objectives, duties, or tasks not specifically listed herein.
• In performing functions, duties, or tasks, employees are required to know and follow safe work practices and to be aware of company policies and procedures related to job safety, including safety rules and regulations. Employees are required to notify superiors upon becoming aware of unsafe working conditions.
• All functions, duties, or tasks are to be carried out in an honest, ethical, and professional manner and are to be performed in conformance with applicable company policies and procedures. In the event of uncertainty or lack of knowledge of company policies and procedures, employees are required to request clarification or explanations from superiors or authorized company representatives.

Core Duties include:

1. Oversight and management of the lease transaction projects, lease documents, and day-to-day project activities.
2. Interact with field offices to establish requirements for renewing, downsizing, expanding and/or relocating upon current lease expiration. Engage tenant rep broker to prepare market survey, Issue lease RFPs, obtain and analyze proposals, and enter into LOI Review lease or lease amendment; redraft as warranted
3. Perform detailed space programming and space planning work, including reviewing and marking up construction drawings (e.g. MEP engineering drawings), in conjunction with the field office / operational leader.
4. Execute lease transaction projects, including defining requirements, undertaking market analyses, requesting lease proposals, performing financial and qualitative analyses, negotiating deal terms with all parties, securing internal approvals from executive management, and executing the lease.
5. Draft or redraft leases and lease amendments, subleases, SNDAs, agency and engagement letter agreements, architectural and engineering contracts, termination agreements, and landlord default letters and other documents. Work with the legal department as appropriate regarding all legal documents executed by the company. Manage vendor relationships.
6. Responsible for remodeling project after lease or lease amendment execution (most projects require the landlord to turnkey the job at its sole expense). Track tasks and deliverables by all parties, and communicate project status until project is completed.
7. Oversee and manage rent administration across all leasehold assets. Issue all company Real Estate Notifications relative to office openings, closures, and office relocation.
8. Appropriately respond to lender foreclosure, and condemnation and eminent domain events.
9. Develop and periodically revise policy for lease transaction process and management. Work with (1) the marketing team to establish Office cosmetic standards (e.g. paint, carpet, application of Company branding) and (2) the security team to establish core standards for office security to include access control minimums and other key measures.
10. Work with the Purchasing team to establish vendor pricing for flooring, furniture, and similar and in accordance with established style and Company Brand.
11. Performs additional functions, duties and specific tasks of a similar nature and scope as necessary in order to achieve assigned business objectives.

MINIMUM QUALIFICATIONS AT ENTRY

Additional qualifications may be specified and receive preference depending upon the nature of the position

Basic Qualifications

• U.S. citizenship preferred
• At least 18 years of age

Education/Experience

• Eight (8) years or more of commercial office lease transaction management experience, and/or bachelor's degree in real estate, Finance or Business coupled with five (5) or more years of lease transaction management experience or an equivalent combination of education and experience sufficient to perform the essential functions of the job, as determined by the company.
• Experience with Lease Administration Systems (LAS) for the management of Real Estate lease portfolios and other real estate industry system tools.
• Five (5) or more years with commercial office remodeling project management experience
• Experience in drafting leases and other real estate legal documents
• Proficiency with AutoCAD, preferred

Background Prerequisites

Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey, in addition to any mandatory licensing requirements

Competencies (as demonstrated through experience, training, and/or testing)

• Highly developed analytic and transaction management skills
• Excellent contract and lease negotiation skills
• Proficiency in drafting and redrafting leases and other contract documents
• Strong space programming and space planning skills
• Ability to review construction drawings and manage construction process remotely
• Skill in analyzing, modeling, and synthesizing a variety of data and developing solutions.
• Skill in clear and concise oral and written communication.
• Strong planning, organization and time management skills.
• Strong customer and results orientation.
• Ability to be an effective member of and lead project teams.
• Skill in the use of systems and standard office productivity software.
• Ability to carry out multiple assignments concurrently.
• Ability and willingness to adapt quickly to shifting deadlines and priorities.
• Strong sense of urgency and accountability
• Positive/proactive attitude and desire to support business efforts. Demonstrated energy, drive, determination and focus on accuracy.
• Ability to work independently and as part of a team.
• Ability to consistently apply good judgment in problem-solving and decision-making.
• Proficiency with internet research, data collection and organization, and email.
• Ability to interact effectively at all levels and across diverse cultures.

WORKING CONDITIONS (Physical/Mental Demands)

With or without reasonable accommodation, requires the physical and mental capacity to perform effectively all essential functions. In addition to other demands, the demands of the job include:

• Maintaining composure in dealing with authorities, executives, clients, staff and the public, occasionally under conditions of urgency and in pressure situations.
• Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey.
• Handling and being exposed to sensitive and confidential information.
• Required ability to handle multiple tasks concurrently.
• Regular talking and hearing.
• Close vision, distance vision, and ability to adjust focus.
• Regular use of vehicle required in the performance of duties.
• Occasional local and regional/national travel for presentations, meetings, and visits.
• Frequent lifting and/or moving up to 10 pounds and occasionally up to 25 pounds.
• Reading and analyzing reports and data, including computer usage.

A Word about EEO, Pay Transparency and Other Requirements....

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

VA License Number: 11-4665