Office Manager–Legal Transactions Department (Legal)

J oin PACS: Elevate Healthcare with Us!

PACS is elevating healthcare by revolutionizing our approach to leadership and quality care. Guided by our core values of love, excellence, trust, accountability, mutual respect, and fun , we strive to foster a culture of compassionate care within our teams and the communities we serve. As we grow rapidly, exciting opportunities await you to engage in impactful projects and contribute valuable insights to stakeholders nationwide.

If you're ready to make a difference and embrace our mission of creating real change, we invite you to join us at PACS. Together, let's shape the future of healthcare!

Join Our Team and Thrive!

At PACS, we believe our employees are our greatest asset. That's why we offer an exceptional benefits package designed to enhance your well-being and support your lifestyle.

Our Comprehensive Benefits Include

• Health Coverage: Enjoy medical, dental, and vision plans to keep you and your family healthy.
• PTO and Vacation: Benefit from generous paid time off and holidays to relax and recharge.
• Financial Wellness: Take advantage of Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA) to manage your healthcare expenses effectively.
• Retirement Planning: Secure your future with our 401(k) plan, complete with company contributions to help you build your retirement savings.
• Support When You Need It: Our Employee Assistance Plan (EAP) provides confidential support for personal and professional challenges.

Join us at PACS and take advantage of a workplace that truly values you!

General Purpose

The primary purpose of this position is to oversee the administrative and operational aspects of the in-house transactional legal department. This role ensures that proper procedures, practices and protocols are maintained at all times.

Essential Duties:

- Assist in the recruitment, hiring and training of attorneys and support staff.

- Manage budgets, expense reports, billing, and collections.

- Advanced user of the department matter management and lease management software, to coordinate data input, matter creation and information management.

- Schedule appointments and organize attorney calendars.

- Interface with clients, including the management of client relations between transactional attorneys and facility staff.

- Maintain office equipment.

- Work with department members and other departments, such as human resources, accounts receivable, accounts payable.

- Review service of process notifications, notify and assign attorneys on relevant matters.

- Manage the receipt and mailing of all department communications, including sending physical letters via overnight delivery couriers and USPS certified mail.

- Become knowledgeable of specific contracts, including vendor and other applicable healthcare related contracts, in order to assist attorneys in contract review and recommended modifications.

Qualifications:

- 5+ years' experience in office management or office administrator roles preferred.

- Bachelor's degree required; master's degree preferred but not required.

- Professional proficiency with Microsoft Office Suite and other software.

- Strong interpersonal, communication and organizational skills.

- Strong time management skills.

Physical Demands and Work Environment:

- The employee must occasionally lift and/or move up to 25 pounds.

- Prolonged use of a desktop or laptop computer.

- Regularly required to sit, stand, walk, talk, read, or hear.

- Frequent use of office-related equipment, including copier/scanner/fax, telephone, and calculator.

- Travel by car or airline may be required.

- The work environment is usually low to moderate noise level.