Senior Satellite Office Coordinator (Administrative)

Southwest Power Pool (SPP) is about more than power. We're about the power of relationships. Our employees have the opportunity to work together to ensure electricity is delivered reliably and affordably to the millions of people living in our service territory. We have been voted one of Arkansas' Best Places to work by Arkansas Business and we are looking for a member of our team who is passionate about our mission to keep the lights on!

We have a core ideology here at SPP that we stand by: Do the right thing, for the right reason, in the right way.

We believe in supporting our employees through a fantastic benefits package:

• Competitive and transparent pay with bonus opportunities
• Excellent insurance package including three great medical plans to choose from, employer-paid short-term disability, long-term disability, and life insurance
• Relocation bonus (if applicable)
• Hybrid working environment for positions that are eligible
• Fantastic contributions to your retirement through a 401(k) savings plan with employer-match benefits and a pension (defined benefit plan) fully funded by SPP

COMPENSATION INFORMATION
The salary range(s) represents our good faith estimate for the role at this time. While we strive to provide competitive and transparent compensation, there may be circumstances where an offer is above or outside of the listed range. We are open to discussing salary expectations with qualified candidates considering factors such as the candidate's qualifications, skills, competencies, experience and geographic location will all be considered during the hiring process.

Senior Remote Office Coordinator Pay Range: $76,000.00 -$96,900.00

We are looking for a talented Senior Satellite Office Coordinator to join our Corporate Services and Facilities team in Denver, Colorado. As key contributor you will:

SPP is looking for a highly organized and resourceful Senior Satellite Office Coordinator to manage the daily operations of one of our satellite offices. In this role, you will oversee building operations, vendor coordination, meeting and catering support, space management, and other critical tasks, ensuring the smooth functioning of the office while serving as the primary point of contact for all on-site activities.

This is an onsite position with occasional travel required to the satellite office. If you are proactive, solutions-oriented, and have experience managing diverse office operations, we want to hear from you!

Key Responsibilities:

• Point of Contact: Serve as the main liaison for building owner requirements and vendor coordination at the satellite office. Ensure smooth day-to-day operations for facilities, equipment, and space.

• Vendor and Facility Management: Oversee on-site vendor operations, coordinating repair requests, ensuring timely completion, and ensuring equipment and systems (such as HVAC, fire safety, and physical security) are fully operational.

• On-Site Support: Coordinate on-site meetings, including technical support, catering, and visitor management. Ensure meeting spaces are properly equipped and operational.

• Space Management: Manage office space utilization across all SPP locations, utilizing cloud-based space management software to monitor and optimize space allocation.

• Procurement and Budgeting: Participate in the procurement process, sourcing supplies, equipment, and services. Assist in budget management for facilities and office-related expenses.

• Inventory Management: Maintain office supplies, beverage center inventory, and equipment, ensuring that all necessary items are stocked and functional.

• Repair and Maintenance: Identify and coordinate necessary repairs and maintenance with vendors, ensuring a quick and efficient resolution to all facility-related issues.

• Shipping/Receiving: Coordinate all shipping and receiving for the satellite location, collaborating with the building management team and SPP employees to ensure accurate delivery and inventory management.

• Alarm Management: Respond to alarms related to environmental systems, physical security, and technical equipment, and ensure proper resolution of any issues.

• Audit and Compliance: Conduct regular audits of facilities and equipment to ensure compliance with SPP's policies and procedures.

• Special Projects: Participate in and support special initiatives and projects as assigned by the Facilities Services department, actively contributing to the success of the office operations.

• Change Management: Actively engage in the SPP change management process, ensuring smooth transitions and minimal disruption to operations.

If you're excited by the idea of managing a satellite office, solving problems, and playing a key role in the success of our operations, we'd love to hear from you! Apply now and start your journey with SPP.

To be successful in the role we're looking for:

• High School Diploma
• 7 years of relevant experience in office management, facilities coordination, or a similar role.
• Strong coordination and multitasking abilities to manage all office operations areas
• Familiarity with building operations and maintenance processes
• Experience in customer service role
• Ability to respond to alarms, troubleshoot equipment issues, and manage timely repairs
• Experience with procurement and inventory management
• Strong verbal and written communication skills to liaise with vendors, employees, and building management
• Ability to troubleshoot minor IT equipment, audio/video equipment, and network connectivity issues.
• Ability to understand and manage fire safety, emergency preparedness, and physical security best practices
• Experience in handling audits and compliance-related activities
• Ability to work independently as the primary on-site point of contact
• Willingness to take on additional responsibilities as needed
• Availability of after-hours call-out
• Regular attendance and punctuality
• Required to primarily be in the office

Preferred:

• Bachelors' Degree
• Experience with managing the activities of a small office environment
• Experience in using and providing support for space management software
• Experience in organizing and coordinating catering events
• Experience with Atlassian Suite of tools
• Experience with customer ticketing systems
• Experience managing priorities across multiple groups

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines

Position Type and Expected Hours of Work:

This is a full-time position.  Days and hours of workweek are Monday through Friday, 8:00 a.m. to 5:00 p.m.  Overtime may be required and availability for after-hours call out.  This position will require more in-office attendance than corporate hybrid attendance policy.

Position Location:

This position is located in the Denver, Colorado area.

Travel Requirement:

This position requires minimal (5-15%) travel.

SPP is an Affirmative Action and Equal Opportunity Employer of individuals with disabilities and protected veterans and is committed to excellence. If you need a reasonable accommodation for any part of the employment process, please contact us at HR@spp.org and let us know the nature of your request. We will only respond to messages left that involve a request for a reasonable accommodation in the application process. We will accommodate the needs of any qualified candidate who requests a reasonable accommodation under the Americans with Disabilities Act (ADA).

At SPP we believe in a culture of belonging. Learn more here: Culture of Belonging - Southwest Power Pool .

Full job descriptions will be made available to those selected for an interview.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

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