Sr Medical Education Specialis (Finance)

The Department of Internal Medicine is the largest and most complex Department in the Morsani College of Medicine, with over 26 Divisions, Programs, and Centers/Institutes, total human resources in excess of 1,000, and an annual all-source budget in excess of $143,000,000. The Department's ongoing growth includes the restructuring of Cardiovascular Sciences from a separate Department to a Division, support of the microbiome initiative, and the execution of clinical, research, and education initiatives focused on COVID-19 and emerging infectious diseases. The mission of the Department is to rank among the elite in the nation in the areas of education, research, and patient care. The Department provides education and training for a diverse group of medical students, residents, fellows, and health personnel from USF and throughout the world.

The Department's research activities are numerous and involve both basic and clinical research activities in all subspecialties of Internal Medicine. Our NIH funding has been in excess of $120 million over the past three years. Patient care occurs in our affiliated hospitals (including Tampa General Hospital, H Lee Moffitt Cancer Center and Research Institute, James A Haley VA Hospital, and Florida Hospital), as well as our state-of-the-art ambulatory health care centers. The Department also provides healthcare support and services via contractual arrangements with many diverse organizations. The US News & World Report's recent rankings of our subspecialties include Nephrology at 18, Gastroenterology at 24, and Primary Care at 67. The Department's faculty represent a group of dedicated physicians that are well-recognized as leaders in all three mission areas.

The Department of Internal Medicine is seeking a qualified, motivated individual to join our team as a Senior Medical Education Specialist. This position will help manage ACGME-accredited and non-standard fellowship training programs within the Morsani College of Medicine, Department of Internal Medicine, and will collaborate with the lead Fellowship Program Administrator and Program Directors to ensure compliance with accreditation standards, the Office of Graduate Medical Education and the University's policies. This position reports to the Assistant Director of Fellowship Programs, who oversees all Fellowship Programs within the Department of Internal Medicine.This position requires a high school diploma or equivalent, with 4 years of administrative experience. At least one year of experience must involve administrative or program support duties in an academic department or college. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the general experience. This educational substitution does not apply to required year of experience in an academic program.

Previous experience working in College of Medicine academia preferred. Previous experience as a Medical Education Coordinator with ACGME site review/working knowledge, ERAS interaction and NRMP rank list experience preferred.The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
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Working at USF
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With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
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To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .Senior Administration. Serves as the lead administrator for operational and financial activities for multiple educational programs. Ensures the operational tasks, duties, projects and deliverables are in compliance with state, university, UMSA, ACGME and other applicable compliance agency rules and regulations in support of the divisions' educational success. Interpret ACGME requirements, USF GME policies and procedures, USF policies as applicable, and develops program policies and procedures and offers guidance based on external requirements. Act as a liaison between the Program Director, residents/fellows, GME Office, participating sites, and other departments. Preparing documentation and reports to facilitate Program Evaluation Committee & Clinical Competency Committee Meetings; Co-Creation of program policies and keeping up to date with any revisions; Assist in Onboarding: Prepare documents for internal orientations (if applicable) & training schedule for incomings, ensure reminders are sent for ordering lab coats; and Conference Logistics.

Lead programs GME Budgets and ensures accurate billing. With a comprehensive understanding of GME Education funds guidelines, works with Program Director(s) to determine appropriate expenditures for given academic year, inclusive of each fellows allotment (if any) communicates this information to fellows. Seeks approval for purchases, travel, and payments to vendors. Prepares all documents and packets for reimbursement or payment to send for processing. Reconciles budget monthly/as needed. Reviews schedules monthly in New Innovations to ensure accuracy for billing affiliates.

Lead in recruitment. Coordinate and plan with program directors interview dates, faculty interviewers, and interview session agendas. Manage ERAS PDWS applications, CSV reports, etc. Manage Thalamus recruitment scheduling software. Ensure correct NRMP quotas by deadline and submit rank list and ensure PD logs in to certify rank list.

ACGME-Related & Other Educational Support: Maintain electronic records per ACGME and legal compliance standards; Resident & Faculty Surveys Management (track completion rates and send emails from the system for access, obtain reports); Assistance with Program Letters of Agreement. Manages Website Updates: updating dates, photos, changes in program, etc. Manages visiting learners (fellows, residents, students, observers: Manage process & communication with residents).

New Innovations Management: Check duty hours monthly & send additional reminders as needed, update any violations with explanations; Input Assignment schedule & leave monthly; Oversee evaluation completion, send reminders, etc.; G&O/Curriculum acceptance tracking monthly; Manage Conferences- obtaining presentations and uploading (if applicable); Manage Semiannual Reviews (obtaining e-signatures, setting up each 6-month period, etc.); Fellow Portfolio (updating certifications, scores, etc. as needed); Uploading incoming residents from ERAS; and Annual contract signing and completion GME onboarding checklists.