Administrative Specialist (Finance)
Dept Number/Name: 0-7904-000 / Technology Transfer Office
College Division: Research-Patents and Licensing
Salary Plan: Staff
Job Code/Title: 2204 / Administrative Specialist
Hiring Salary/Salary Range: $35,000 - $45,000
Position Number: 00012513
ORGANIZATIONAL SUMMARY:
The USF Technology Transfer Office (TTO) is responsible for the identification, evaluation, development, protection, and commercialization of intellectual property rights that result from USF research activities and from the activities of USF researchers in affiliated hospitals and other off-site facilities. Clients of the department include USF faculty and staff researchers and innovators, industry and technology companies desiring to license USF technologies and VC and other investors interested in investing in USF technology innovation. The Incubation Program promotes, encourages, and enhances the research activities of USF System faculty, staff, and students, and brings together the strengths of the USF System and the region, providing a critical interface to move university and community research into the marketplace, stimulate high-tech and biotech industries, and create jobs. The Incubation Program is comprised of three components: USF CONNECT, the Tampa Bay Technology Incubator, and the Student Innovation Incubator. Clients are USF faculty, staff, and students; small business owners; and technology and economic development leaders in the community, especially representatives of government, business, and industry.
POSITION SUMMARY:
Administrative support staff to the Office of Technology Development providing wide range of support duties.
RESPONSIBILITIES:
Performs specialized administrative duties required to support the department, using discretion to make judgments based on operating guidelines. Support purchasing requirements for department, researching items and obtaining price quotes, entering information into university systems and receiving purchase orders.
Respond to and initiate inquiries (questions regarding purchasing, personnel, facilities, administration, specialized programs, etc.) Explain policies, answer questions, and independently resolve problems whenever feasible.
Coordinate travel arrangements for all department employees as needed. Complete Travel Authorization Requests (TAR), registration at conference and hotels, and reimbursement of all related travel expenses. Maintain records as appropriate.
Reconcile multiple P-Cards, as assigned. Maintain working files as reconciliation back-up. Research any inconsistencies or issues associated with charges.
Perform human resource tasks for the department. This includes posting open positions, monitoring applicants for qualifications, organizing interviews, and preparing and processing approval appointment paperwork.
Other administrative tasks as assigned, including preparing payroll, leave tracking, and preparing appointment papers.
Other duties as assigned.
POSITION QUALIFICATIONS:
MINIMUM:
This position requires a high school diploma or equivalent, with at least four years of experience in an office or administrative support position. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience
PREFERRED:
High School or GED Preferred Experience; Two years of Corporate Business Office or Private Law Office experience.
USF Tampa
Information for Applicants
This position is subject to a Level 1 criminal background check.
Job Opening Number: 38688
Posting Date: 02/03/2025
Posting End Date: 03/05/2025
How to Claim Veteran's Preference:
This position allows eligible veterans and their spouses to claim Veterans' Preference pursuant to Florida Statute 295.
Applicants claiming preference are responsible for providing required documentation AT THE TIME OF SUBMITTING APPLICATION; such documentation is required for eligibility determination.
Supporting documentation, in addition to the DD214, may be required based on eligibility criteria. If you are submitting a DD 214, please ensure the social security number and date of birth is redacted/removed.
For information on obtaining a DD 214 visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.
How To Apply
Click on the Apply Now button. When applying to an opening you will have the opportunity to upload a cover letter and resume.
Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above. YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.
Click here for additional tutorial information.
To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email HR-ADA-Request@usf.edu .
Equal Employment Opportunity
USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.
The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.
Federal Rights
Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA) , Equal Employment Opportunity (EEO) and Employee Polygraph Protection Act (EPPA) .
Work Location
Campus map and location overview: USF - Tampa Campus
About USF
The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
Working at USF
With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .
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