Fiscal & Business Analyst II (Finance)
Dept Number/Name: 0-2108-000 / Computer Science & Engineering
College Division: Academic Affairs, College of Artificial Intelligence, Cybersecurity & Computing
Salary Plan: Administrative
Job Code/Title: 9781 / Fiscal & Business Analyst II
Hiring Salary/Salary Range: Commensurate with Experience
Position Number: 00059508
ORGANIZATIONAL SUMMARY:
The vision for the College of Artificial Intelligence, Cybersecurity, and Computing is to offer undergraduate and graduate degree programs that prepare USF students for high-demand careers, empower faculty to conduct scholarly research that leads to groundbreaking discoveries and technological advancements, grow industry partnerships and promote ethical considerations and trust throughout the digital transformation underway in our world.
POSITION SUMMARY:
This position is responsible for financial analysis, budget projections, and fiscal/grant resource management within the College of Artificial Intelligence, Cybersecurity, and Computing. The Fiscal & Business Analyst II monitors grant and contract expenditures to ensure compliance with funding agency regulations and USF policies and procedures.
The role oversees various accounts, including Education & General (E&G), Startups, Grants/Contracts/Post-Award, USF Foundation, Research Foundation, Rebate Accounts, and Auxiliary Accounts, ensuring accuracy and resolving discrepancies. As the primary liaison between faculty Principal Investigators (PIs), researchers, and Research Financial Management, this position supports developing, reviewing, and administering grants and contracts. Additionally, it manages grant closeouts and post-award duties for assigned faculty while providing financial support for other departmental matters. This position requires daily engagement with college faculty, staff, and students and frequent collaboration with various university departments, including Purchasing, Business and Finance Services, Human Resources, Finance and Accounting, the Division of Sponsored Research (DSR), Business and Financial Administration (BFA), the University Controller's Office (UCO), and Travel, to ensure efficient financial operations and compliance.
RESPONSIBILITIES:
Overseas the fiscal management of grants and contract awards, ensuring compliance with sponsor requirements and USF policies. Responsibilities include reviewing invoicing and accounts receivable, monitoring payments, releasing budgets, and generating budget reports in accordance with contractual obligations. Conducts daily monitoring of budgets and expenses to ensure alignment with awarded contract terms. Engage regularly with interdepartmental staff and external offices at USF to resolve budget and expense-related issues. Collaborate closely with assigned faculty principal investigators (PIs) to maintain fiscal compliance with grant and contract agreements. This position supports the College of Artificial Intelligence, Cybersecurity, and Computing and manages various funding sources, including Education & General (E&G), Startups, Grants/Contracts/Post-Award, USF Foundation, Research Foundation, Rebate Accounts, and Auxiliary Accounts
Compile and analyze financial data to support the preparation of reports, statements, and Excel spreadsheets that track financial activities for active accounts, including grants, contracts, and Education & General (E&G) funds for assigned faculty PIs. Monitor daily expenditures to prevent overspending and ensure compliance with budgetary constraints. Interpret and apply grant and contract sponsor regulations and policies. Assist PIs in preparing essential grant-related documents, such as No-Cost Extensions, Grant Budget Releases, and Grant Underwrites in Bulls iResearch.
Provide guidance to faculty PIs on purchasing, payroll, and travel procedures related to their grants, overhead, and foundation accounts. Review and approve charges to funding sources, ensuring compliance with financial policies while identifying the most cost-effective and efficient procurement methods. Initiate budget transfer requests as needed and collaborate with relevant USF offices and sponsor agencies to ensure accuracy and timely processing.
Manage the entry and monitoring of pay distribution for employees working on contracts and grants, ensuring accuracy and compliance with funding requirements. Conduct RSA checks and validate payroll accounts to confirm the proper allocation of funds. Verify payroll certifications and expenditures against internal records, identifying and correcting discrepancies as needed. Process payroll expenditure transfers when necessary. Review, unlock, and modify Personnel Effort Reporting Tool (PERT) certification forms for faculty, staff, and OPS employees contributing effort to federal awards. Ensure timely approval by notifying certifiers and monitoring compliance with submission deadlines.
Engage daily with college faculty, staff, and students to provide support and address financial and administrative needs. Maintain frequent communication with various university departments, including Purchasing, Business and Finance Services, Human Resources, Finance & Accounting, Division of Sponsored Research (DSR), Research Financial Management (RFM), University Controller?s Office (UCO), and Travel, to facilitate seamless operations and ensure compliance with institutional policies.
Performs other duties as assigned
POSITION QUALIFICATIONS:
MINIMUM:
This position requires a Bachelor's degree in Accounting, Finance, or Business Administration or other field directly related to the position's specific responsibilities and 2-4 years of fiscal related work experience; or a Bachelor's degree in no specific required field and three years of fiscal related work experience; or five years fiscal related work experience.
FLSB1310 Equivalency:
4 years of directly relevant experience may be substituted for bachelor's degree.
PREFERRED:
At least three years of experience in grant development or sponsored research administration within a university or research setting. Proven ability to deliver presentations and collaborate effectively with faculty daily. Proficient in using Fastlane and Grants.gov. Advanced expertise in Microsoft Office suite, with strong skills in data compilation and statistical analysis.
USF Tampa
Information for Applicants
This position is subject to a Level 1 criminal background check.
Job Opening Number: 38834
Posting Date: 02/21/2025
Posting End Date: 03/31/2025
How To Apply
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Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above. YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.
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Equal Employment Opportunity
USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.
The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.
Federal Rights
Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA) , Equal Employment Opportunity (EEO) and Employee Polygraph Protection Act (EPPA) .
Work Location
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About USF
The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
Working at USF
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