Accounting Assistant/AR Full Time (Administrative)

Purpose:               The Accounting Assistant  is responsible for a variety of accounting tasks to assist the Chief Financial Officer (CFO), and other duties include general ledger, accounting and internal auditing functions, and act as backup for other staff  and other duties as assigned by the CFO.

PART I:                ESSENTIAL POSITION FUNCTION AND DUTIES

1. Assist and preparing cash receipts, making bank deposit slips an preparing reports.
2. Responsible for the deposit of all third party checks.
3. Provide financial reports required by funding resources.
4. Ensure checks and balances are maintained insuring monies are properly managed and handled.
5. Supervise processing of weekly cash deposits and maintain daily cash/check log.
6. Maintain compliance with HIPAA in all financial dealings.
7. Performs other duties or projects as assigned.
8. Maintain Grant Tracker
9. Download Bank Activities
10. Keep Up with Medical Record Payment
11. Prepare monthly invoice for Customer
12. Perform Petty Cash Audit Quarterly

PART II: CLINIC WIDE RESPONSIBILITIES

1. Customer Relations:
   1. Treats guests, patients, physicians, and other employees with care, courtesy, and respect.
   2. Responds quickly and appropriately to customer request.
   3. Looks for and suggests ways to better meet customer needs.
   4. Answers clinic communications systems promptly and with courtesy and respect.
2. Teamwork:
   1. Works cooperatively within own department and other areas.
   2. Willingly accepts additional responsibility – tries to make others job easier.
   3. Responds quickly to request for assistance.
   4. Required to work closely with patients and associates.
   5. Interacts with other departments on problem issues. 
   6. Accepts feedback from patients, visitors, clinic employees, physicians and general public.
3. Continuous Improvement:
   1. Continuously looks for and suggests ways to improve.
   2. Effectively completes assignment to achieve the greatest benefits at acceptable cost.
   3. Implements improvements as appropriate.
   4. Demonstrates interest in own growth and development by:
      1. 1.  Periodically evaluating own performance.
         2.  Demonstrating an awareness of personal abilities and limitations.
         3.   Independently seeking means to make improvements.
         4.  Attends and participates in in-services and continuing education programs
         5.  Attends departmental meetings.
4. Communications:
   1. Keeps appropriate people informed.
   2. Speaks and writes clearly, concisely, and appropriately for need.
   3. Listens carefully.
   4. Communicates tactfully.
   5. Understands that all confidentiality and privacy considerations are respected and fostered at work and off duty.
5. Self –Management:
   1. Presents a positive image of Western Wayne Family Health Center at all times.
   2. Carries out assignments with little need for direction.
   3. Timeliness.
   4. Maintains confidentiality.
   5. Provides proper notification of absence and tardiness.
   6. Works weekends and shifts when necessary.

PART III:            EDUCATION, EXPERIENCE

1. Associates Degree in business or Equivalent
2. Three (3) years of experience in medical business office with primary focus on insurance billing and coding practices, preferred.

PART IV:             KNOWLEDGE, SKILLS AND ABILITIES

1. Proficiency using EHS and Microsoft Office
2. Knowledge of basic billing, coding and account management techniques
3. Skilled with working in a cimplex work environment
4. Ability to maintain confidentiality at all times and maintain organizationally appropriate relationships
5. Knowledge of organization policies and procedures.
6. Knowledge of computer, systems, and medical billing applications.
7. Skilled in exercising initiative, appropriate judgment, problem-solving and decision making.
8. Skilled in developing and maintaining effective relationships with internal and external customers