Events Manager (Finance)
Dept Number/Name: 0-2108-000 / Computer Science & Engineering
College Division: Academic Affairs, College of Artificial Intelligence, Cybersecurity & Computing
Salary Plan: Administrative
Job Code/Title: 4478 / Event Manager
Hiring Salary/Salary Range: Commensurate with Experience
Position Number: 00059406
ORGANIZATIONAL SUMMARY:
The vision for the College of Artificial Intelligence, Cybersecurity and Computing is to offer undergraduate and graduate degree programs that prepare USF students for high-demand careers, empower faculty to conduct scholarly research that leads to groundbreaking discoveries and technological advancements, grow industry partnerships and promote ethical considerations and trust throughout the digital transformation underway in our world.
POSITION SUMMARY:
This position is responsible for managing the strategy and planning of unit meetings, conferences, and/or special events, including social, educational, entertainment, and fundraising events. This role is essential in ensuring that events are aligned with the new College of AI, Cybersecurity, and Computing's evolving vision, fostering collaboration, promoting cutting-edge advancements in AI, cybersecurity, and computing, and enhancing engagement among students, faculty, industry partners, and stakeholders. The Event Manager will be responsible for creating positive and memorable experiences that reflect the college's commitment to innovation, leadership, and scholarship in these rapidly advancing fields.
RESPONSIBILITIES:
Responsible for managing the strategy, planning, and execution of University meetings, conferences, and/or special events, including social, educational, entertainment, and fundraising events
Monitors and controls event budgets and negotiates all necessary contracts
Oversees and coordinates all amenities and accommodations related to the event, including but not limited to facilities, room set up, lighting/sound, safety/security, catering, and personnel needed for each event
Serves as primary liaison with internal and external constituencies on all matters relating to program activities; represents the unit with respect to program activities on a local, regional, and/or national basis.
Develop, document, and regularly update comprehensive standard operating procedures (SOPs) for all events under purview, ensuring they cover all aspects of event planning, execution, and post-event evaluation while aligning with organizational goals, best practices, and compliance requirements.
Evaluate program and event histories, budget considerations, contractual provisions, and planning committee recommendations to determine requirements as to space, facilities, technology, equipment, lodging, catering, and on-site management
Collaborate with communications team(s) to conceptualize, create, and develop a wide range of marketing and promotional materials for events, including but not limited to notices, social media posts, flyers, press releases, event programs, email campaigns, digital graphics, website content, and other multimedia assets, ensuring alignment with event objectives and brand messaging.
May facilitate production of events by coordinating with performing groups, arranging publicity, etc.
May develop and strengthen campus and regional alumni programs; plan/implement major homecoming and reunion events
POSITION QUALIFICATIONS:
MINIMUM:
Bachelor's degree and four years experience in a related field or a combination of post high school education and experience equal to eight years.
PREFERRED:
Certified Meeting Professional (CMP) or similar credential is a plus, or certificate in Events Planning with two (2) or more years of event planning experience. Proficient in the use of event management and project management tools. Strong interpersonal and communication skills, attention to detail, multi-tasking and excellent planning and organization abilities.
USF Tampa
Information for Applicants
This position is subject to a Level 1 criminal background check.
Job Opening Number: 38827
Posting Date: 02/21/2025
Posting End Date: 03/07/2025
How To Apply
Click on the Apply Now button. When applying to an opening you will have the opportunity to upload a cover letter and resume.
Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above. YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.
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To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email HR-ADA-Request@usf.edu .
Equal Employment Opportunity
USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.
The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.
Federal Rights
Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA) , Equal Employment Opportunity (EEO) and Employee Polygraph Protection Act (EPPA) .
Work Location
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About USF
The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
Working at USF
With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
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