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Grant Monitoring Project Coordinator (Finance)



Heluna Health invites applications for a Grant Monitoring Project Coordinator position to support the California Department of Health Care Services' Children and Youth Behavioral Health Initiative (CYBHI). The Grant Monitoring Project Coordinator will assist on the development and execution of a comprehensive grant monitoring plan to ensure program and fiscal integrity among all CYBHI grantees. CYBHI is a multi-year, multi-department package of investments that reimagines the systems that support behavioral health (BH) and wellness for all California's children, youth, and their families. 

The Project Coordinator performs a wide variety of grant monitoring support services, ranging from complex to routine, all of which contribute to the efficient and professional operation of the CYBHI Project Management Office. The Project Coordinator should understand the context of assignments and be flexible and adaptable to changing priorities. 

Hourly rate: $35 per hour

SUPERVISION

Direct supervision is provided by the Program Manager or designee.  The Project Manager will provide guidance, direction and feedback to the Project Coordinator on project assignments.

ESSENTIAL FUNCTIONS

  • Provide daily administrative support to the Project Manager and project team during the grant monitoring phase.
  • Assist grant monitoring activities including document review, compliance checks, desk reviews and site visits.
  • Track and monitor the progress of grantees to ensure alignment with project goals, objectives and contract compliance.
  • Identify opportunities for technical assistance 
  • Confirm that adequate controls are in place to ensure accountability for state funds
  • Represent the project team as needed on calls or meetings as directed by the Project Manager. 
  • Update and maintain the structure and content of the information sharing platform.
  • Conduct meeting planning activities including: 
  • Notifying members of meetings, conference calls, and webinars
  • attending meetings and producing and distributing committee meeting agendas and minutes`
  • Other duties as assigned based on changing landscape of projects.

JOB QUALIFICATIONS

  • Have a professional, positive attitude and work ethic.  
  • Experience working in a fast-paced environment.
  • Excellent analytical and writing skills. 
  • Ability to multi-task effectively, prioritizing and managing assigned tasks in a timely manner. 
  • Strong communication skills, both written and oral. 
  • Strong relational and customer management skills. 
  • Strong focus and background in improving health and well-being for people and communities in need. 
  • Ability to work and manage in a complex, emergent, changing environment.
  • Self-starter and strong team player, able to work independently and handle multiple priorities.
  • Microsoft applications (PowerPoint, Excel, Word)
  • Competent understanding of shared work platforms such as G-Suite, SharePoint and Monday

Education/Experience 

  • Possession of a Bachelor's degree from an accredited college or university with a major in Health Care Administration, Public Health, Nursing, Health Education, Social Welfare or a closely related field preferred.
  • One (1) year of full-time, or its equivalent, experience in a healthcare organization, public health agency or community program performing administrative or program management duties.
  • Experience leading or managing a complex project a plus. 
  • One (1) additional year of experience of the type noted above may be substituted for the required academic major.

PHYSICAL DEMANDS

  • Stand Frequently
  • Walk Frequently
  • Sit Frequently
  • Handling/Fingering Frequently
  • Reach Outward Occasionally
  • Reach Above Shoulder Occasionally
  • Climb, Crawl, Kneel, Bend Occasionally
  • Lift / Carry Occasionally - Up to 50 lbs
  • Push/Pull Occasionally - Up to 50 lbs
  • See Constantly
  • Taste/ Smell Not Applicable

Not Applicable: Not required for essential functions

  • Occasionally: (0 - 2 hrs/day)
  • Frequently: (2 - 5 hrs/day)
  • Constantly: (5+ hrs/day)

WORK ENVIRONMENT

Hybrid setting, General Office Setting

EEOC STATEMENT

It is the policy of Heluna Health to provide equal employment opportunities to all employees and applicants, without regard to age (40 and over), national origin or ancestry, race, color, religion, sex, gender, sexual orientation, pregnancy or perceived pregnancy, reproductive health decision making, physical or mental disability, medical condition (including cancer or a record or history of cancer), AIDS or HIV, genetic information or characteristics, veteran status or military service.

Heluna Health is an Affirmative Action, Equal Opportunity Employer that encourages minorities, women, veterans, and disabled to apply.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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Apply Salary Minimum: 35Salary Maximum: 35

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